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Export-import

Shipment Cut-off Planner (CY, SI, VGM, Customs)

Count back from the vessel ETD: when to book, pick up the empty, stuff, clear customs, send the shipping instruction, file the VGM and meet CY closing.

Departure date and time from the sailing schedule.

Cut-offs (hours before ETD)

Match the closing times on your booking confirmation.
h
h
h
h
h
h
h

Warehouse & office steps

Format YYYY-MM-DD, separated by commas.

Start no later than

Fri 13 Nov, 18:00

Book vessel space

CY closingThu 19 Nov, 18:00
Vessel ETDFri 20 Nov, 18:00

Timeline counted back from ETD

Results update as you type.
12345678

  1. Book vessel space

    Fri 13 Nov, 18:00

    168 h before ETD

  2. Pick up the empty container

    Mon 16 Nov, 18:00

    96 h before ETD

  3. Stuffing at the warehouse

    Tue 17 Nov, 18:00

    72 h before ETD

  4. SI / document closing

    Wed 18 Nov, 18:00

    48 h before ETD

  5. Export declaration filed & released

    Thu 19 Nov, 06:00

    36 h before ETD

  6. VGM cut-off

    Thu 19 Nov, 12:00

    30 h before ETD

  7. CY closing (last gate-in)

    Thu 19 Nov, 18:00

    24 h before ETD

  8. Vessel ETD

    Fri 20 Nov, 18:00

The defaults are common practice in Indonesian ports, not an official schedule. Follow your carrier and terminal closing times; terminals can bring closing forward when a vessel arrives early.

About this calculator

Ships do not wait for late cargo. Every carrier and terminal sets cut-offs before the vessel ETD: CY closing (the container must be in the container yard), SI or document closing (the shipping instruction for the B/L), the VGM cut-off (verified gross mass) and the export customs release that must be in place before the container can gate in. Miss one and the container can be rolled to the next vessel, with storage charges and a broken delivery promise.

This planner counts back from the ETD date and time. Each step has a number of hours before ETD that you can change to match your carrier or terminal schedule: booking, empty container pick-up at the depot, stuffing at the warehouse, the export declaration until release, SI closing, VGM cut-off and CY closing. Steps done in a warehouse or office (booking, empty pick-up, stuffing) can be moved earlier automatically when they fall on a Sunday, a weekend or a holiday you enter.

The result is an ordered timeline with day and time, the time left from now, and a flag when a step has already passed. The default hours are only common practice in Indonesian ports: always follow the closing times on your booking confirmation, because terminals can bring closing forward when a vessel arrives early or in peak season.

Worked example

Vessel ETD Friday 20 November 2026 at 18:00, with the default cut-offs:

  • Booking (168 h): Fri 13 Nov 18:00
  • Empty pick-up (96 h): Mon 16 Nov 18:00
  • Stuffing (72 h): Tue 17 Nov 18:00
  • SI/doc closing (48 h): Wed 18 Nov 18:00
  • Customs release (36 h): Thu 19 Nov 06:00
  • VGM cut-off (30 h): Thu 19 Nov 12:00
  • CY closing (24 h): Thu 19 Nov 18:00

With ETD Wednesday 25 November at 10:00, stuffing at 72 h lands on a Sunday and moves to Saturday 21 November.

How to use it

  1. Enter the ETD

    Enter the vessel's departure date and time from the sailing schedule or booking confirmation.

  2. Adjust the cut-offs

    Change the hours before ETD for each step to match your carrier's and terminal's closing times.

  3. Set working days

    Choose whether warehouse steps avoid Sundays or weekends, and add holiday dates.

  4. Share the schedule

    Copy the result link or print the timeline for the warehouse, trucking and customs broker teams.

Frequently asked questions

What is the difference between CY closing and document closing?
CY closing is the deadline for the laden container to enter the terminal. Document or SI closing is the deadline for the shipping instruction so the B/L can be issued; it is usually earlier, e.g. 48 hours before ETD against 24 hours.
Why must customs be cleared before CY closing?
An export container can only gate in once the export release note (NPE) is issued by customs. A red-lane physical inspection can take longer, so keep a buffer.
Is the VGM cut-off the same as CY closing?
Not always. Many carriers want the VGM before CY closing, for example 30 hours before ETD, so the stowage plan can be prepared. Under SOLAS a container without a VGM is not loaded.
What if stuffing falls on a Sunday?
Turn on avoid Sunday. Example: ETD Wednesday 25 November 2026 at 10:00 with stuffing 72 hours before lands on Sunday 22 November, so it moves to Saturday 21 November at 10:00.
How many hours should I allow for stuffing?
Count loading time at the warehouse, the truck run to the port, the gate queue and a buffer for traffic. From warehouses around Cikarang to Tanjung Priok, many exporters keep at least one full day before CY closing.

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